Administrative Assistant · Property Management · Structural Engineer

Jorge Rivas

Vendor coordination, document control, and multi-property operations — backed by a civil engineering foundation.

“True nobility is being superior to your former self”

— Ernest Hemingway

Mindset

I treat every property, vendor relationship, and document trail as a system where small details compound — a missed follow-up or a misfiled invoice becomes a bigger problem down the line. Attention to detail, proactive communication, and staying organized across multiple properties and time zones keep everything on track, sharpened by an engineer's habit of double-checking the details.

Craft

Administrative and property management professional — coordinating vendors and contractors, tracking payment workflows and compliance documents, and keeping 300+ properties running smoothly day to day. A civil engineering background adds an edge: I can read technical documents and evaluate contractor work myself, not just route them along.

Experience

0+

Years supporting U.S.-based teams remotely

0+

Vendors & contractors coordinated

0+

Concurrent projects tracked

0+

Properties managed

Construction Manager Assistant

Dec 2025 – May 2026

Coordinated 20+ contractors and vendors across multiple U.S. states, scheduling installations, repairs, inspections, and service follow-ups for multi-location manufactured housing communities.
Tracked 30+ concurrent home construction projects, maintaining timelines, permits, inspections, and approval-ready documentation to reduce delays and payment bottlenecks.
Maintained organized digital document control system for permits, COIs, W-9s, inspection reports, warranty documents, and invoices, ensuring accuracy before project closeout.
Reviewed invoices against completed scopes and supporting documentation, confirming work completion before routing items for payment processing.
Resolved vendor warranty issues by coordinating directly with HVAC, appliance, and manufacturer vendors, tracking service visits and outstanding documentation to closure.
Prepared status reports and served as communication liaison between contractors, inspectors, utility companies, and property managers to keep leadership informed.

Structural Engineer

Dec 2023 – Aug 2025

Managed multiple engineering projects simultaneously, tracking deadlines, budgets, technical requirements, and quality standards to ensure on-time delivery.
Coordinated client meetings, technical reviews, and internal project discussions, communicating updates and resolving issues proactively with stakeholders.
Maintained detailed project documentation, schedules, and progress reports, improving accuracy and organization for management review.
Authored and implemented a company-wide Technical Drawing Manual, standardizing design documentation and drawing control procedures.
Reviewed design requirements, clearance constraints, and technical documentation to support compliance with ISO, DNV, ASME, and AISC standards.

Administrative Assistant

Sep 2018 – Sep 2023

Supported a U.S.-based property management team remotely, managing recurring administrative workflows, documents, schedules, and follow-ups across multiple locations.
Processed high-volume vendor invoices, utility bills, and credit card transactions, organizing payment documentation to ensure timely, accurate payments.
Prepared financial reports, expense summaries, and budget tracking files using Excel, Google Sheets, and cloud-based tools for accounting and management stakeholders.
Maintained structured digital filing systems for records and lease agreements across 300+ properties, improving document retrieval efficiency.
Coordinated maintenance requests and work orders between vendors, contractors, tenants, and internal staff, reducing turnaround delays.
Created internal checklists and standard operating procedures for billing, payment coordination, and remote operations, improving process consistency.
Delivered professional, high-quality customer service to vendors, tenants, and contractors in a fast-moving remote environment.

Skills

Administrative / Property Management

Vendor and property coordination sharpened by a civil engineering background — I read structural drawings, inspection reports, and technical specs firsthand, so contractor scopes, maintenance issues, and compliance questions get resolved faster and with fewer costly surprises.

Vendor & Contractor Coordination

Document Control & Compliance

Accounts Payable & Invoice Tracking

Cross-Functional & Bilingual Communication

Multi-Project Prioritization

Process Standardization

AppFolio Microsoft Excel Microsoft Project Microsoft Word Microsoft Outlook Bluebeam Revu

Engineering

Structural design and technical documentation for industrial and offshore equipment — box frames, lifting structures, and subsea rigging — modeled, dimensioned, and reviewed for compliance with ISO, DNV, ASME, and AISC standards, backed by FEA stress and deflection checks.

Structural Analysis & Design

FEA Stress & Deflection Checks

Technical Drawing & Documentation

Code Compliance & Standards Review

3D Modeling & Detailing

Fabrication & Rigging Support

AutoCAD Revit Civil 3D Autodesk Inventor Ansys Workbench SpaceClaim STAAD.Pro Mathcad SMath Python Blender DaVinci Resolve

Projects

Structural and lifting engineering for offshore oil & gas equipment — modeled, analyzed, and detailed for fabrication.

Get in touch

rtja1997@gmail.com +505 8974-1212 LinkedIn Download Resume